To Clear your Audit Trail

1. Make sure you have a back up of your data before running the Clear Audit Trail option.

2. Open the Tools menu, then choose Period End, then Clear Audit Trail.

The Clear Audit Trail window appears.

3. In the Date box provided, enter the date up to which transactions are to be cleared.

Transactions will be cleared from the audit trail only if all of the following conditions are met, up to and including the date you entered in the Date box:

$image\bullet.gif$ Bank transactions have been reconciled with the appropriate bank account. These transactions are flagged in the audit trail with an R in the Bank column.

$image\bullet.gif$ Transactions with VAT have been reconciled on the VAT return. These transactions are flagged in the audit trail with an R in the VAT column.

4. To carry out the Clear Audit Trail procedure, click OK. If you do not want to continue with the Clear Audit Trail procedure, click Cancel.

Your audit trail has now been cleared.

After your audit trail has been cleared, you will find that:

$image\bullet.gif$ All fully paid, allocated and reconciled transactions are removed from the audit trail.

$image\bullet.gif$ Unreconciled and unallocated customer and supplier transactions dated before the specified date are brought forward as outstanding items.

$image\bullet.gif$ Customer and supplier transactions dated after the specified date are carried forward as outstanding items.

$image\bullet.gif$ The opening balance on each nominal ledger account history is the value of all reconciled transactions that have been removed.

$image\bullet.gif$ Unreconciled transactions on the Nominal Ledger are brought forward as outstanding items.

$image\bullet.gif$ Any transactions dated before the Clear Audit Trail date, that have not been paid (i.e. they are outstanding or unallocated) or unreconciled, are not affected by the Clear Audit Trail option.

Note: If transactions are not cleared when you run the Clear Audit Trail option, check the audit trail to see if the VAT and Bank columns of these transactions are flagged as R for reconciled. You can only clear transactions that have been reconciled for both VAT and the Bank. Transactions on the audit trail that have the flag of a hyphen, this means that bank reconciliation or VAT reconciliation is not applicable for that transaction.

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